| ||||||
|
Use your browser's Find function to look for tips that apply to your particular situation.
Tools to help you include Bull's Eye Business Writing (a
self-paced workbook) and How To Improve Your Business Reading Skills (also on
CD-ROM)--all from Basic Learning Systems, Inc. 888-204-3600 * See our Web
site at http://www.basic-learning.com
Tip #501: There's and Here's
The words "there's" and "here's" are
often used incorrectly. "There's" means "there is" and "here's" means
"here is." Use http://www.basic-learning.com |
Tip #502: Margins in business documents According to the Gregg Reference Manual, use a top margin of about two inches for the first page of a business document if using plain stationery. If you wish to fit more copy on the first page and avoid using a second page, then use the default margin of one inch. If there's a letterhead on the first page, leave a minimum of one-half inch between the letterhead and the first item to be typed. If using a second page, use plain paper and leave a one-inch top margin. ************ Today's quiz: 1. The color of her dress (compliments/complements) her hair. 2. The argument between the two close friends (piqued/peaked) my curiosity. 3. What I'm planning is (no one's/no ones) business but mine. 4. (Michael/Michael's) and (Chan/Chan's) apartment is alwaysmessy. See answers below. **************************************************************** Quote of the week: There is nothing like a dream to create the future. – Victor Hugo, French Poet/Dramatist/Novelist **************************************************************** Vocabulary word of the week: Congruent (adj.): in agreement or harmony; conforming to the requirements of a situation. Example: Due to the congruent nature of the two businesses, the merger was fairly seamless. **************************************************************** Answers: 1. The color of her dress complements her hair. 2. The argument between the two close friends piqued my curiosity. 3. What I'm planning is no one's business but mine. 4. Michael and Chan's apartment is always messy. If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
Tip #503: Writing assertively Don't use words that hedge or evade such as "it is my understanding," "possibly," "perhaps," or "could." Customers and prospects become distrustful when they are exposed to a lack of forthrightness. These words may be used, however, in situations when you are making a suggestion to a difficult person or one opposed to your ideas. In response to last week's tip on margins, a reader commented: "This is a practice that is and should be changing for the purpose of reducing the use of paper. Almost everything I write or produce in my job is with .5" margins, and it works fine. Thanks for the opportunity to comment." What do you think? ***************************************************************** See how many words you can match to their meanings: Alliteration, onomatopoeia, personification, epic 1. a long poem that tells the story of an heroic person 2. the repetition of initial consonant sounds 3. a figure of speech giving human traits to ideas or inanimate objects 4. the use of words to imitate sounds See answers below. **************************************************************** Quote of the week: Genius without education is like silver in the mine. Benjamin Franklin Send us your favorite quote and you may see it posted here. **************************************************************** Vocabulary word of the week: Salient(adj.): something that stands out; of notable significance. Example: Let's discuss the proposal's salient points. **************************************************************** Answers: Alliteration: the repetition of initial consonant sounds Onomatopoeia: the use of words to imitate sounds Personification: a figure of speech giving human traits to ideas or inanimate objects Epic: a long poem that tells the story an heroic person
http://www.basic-learning.com |
Tip #504: Writing copy When writing copy, always focus on the
reader. For example, don't write "Our sales seminar will cover three
important tools for http://www.basic-learning.com |
Tip #504: Avoid sexist language To avoid sexist language that favors one gender,
use words that are gender-neutral. Replace the masculine pronoun "he"
with "he or she," "one," or the articles "a" and "the." Use plural
pronouns or repeat the person's title, rather than using a masculine
pronoun. http://www.basic-learning.com |
Tip # 505: The writing process Whether you are preparing for a conference presentation or drafting a brief memo, writing is a process. This means that no document can be written in one swoop; it always requires several levels of revisions and edits. The following sources should be utilized throughout the writing process: 1) COMPUTER - Always use your computer editing
tools first, such as spell check, grammar, punctuation, and style
checks. http://www.basic-learning.com |
Tip # 506: Communicating by e-mail
E-mail has become an official form of business
communication. Instead of "paper trails," offices now create "e-mail
trails." Electronic communication should be given all the formality
afforded to paper communication. Follow the rules below when writing
e-mails: http://www.basic-learning.com |
Tip #507: Disperse vs. disburse
Two words
that are commonly confused are "disperse" and "disburse." Disperse means
to scatter, disseminate, or distribute. Ex: The crowd dispersed after
the meeting. Disburse means to pay out. Ex: Our weekly expenses were
disbursed. Select the correct word. http://www.basic-learning.com |
Tip #508: Salutation in a letter
When
addressing a letter to Exercise:
http://www.basic-learning.com |
Tip #509: Plurals of foreign words Many nouns of foreign origin retain their foreign plurals. Singular Plural
1. The (datum/data) collected in the study suggests an increase in employee satisfaction. 2. The (addendum/addenda) to this report demonstrates production numbers for April 2008. 3. Last quarter's statistics were reported by the (medium/media). ******************************************************************* Quote of the week: Don't judge each day by the harvest you reap, but by the seeds you plant. - Robert Louis Stevenson ******************************************************************* Vocabulary word of the week: Tabulate [Ta'-byou-leit] – arrange in tables. Ex: All of the statistical data will be tabulated for your review. ******************************************************************* Answers: 1. The data collected in the study suggests an increase in employee satisfaction. 2. The addendum to this report demonstrates production numbers for April 2008. 3. Last quarter's statistics were reported by the media.
http://www.basic-learning.com |
Tip #510: Abbreviations of academic degrees
Abbreviations of academic degrees require a period after each
abbreviated word. There should be no space after the periods. – Source unknown http://www.basic-learning.com |
Writing for Trade Publications | Active Voice | http://www.atozwriting.com
To turbocharge your own writing skills, visit http://www.basic-learning.com
|