| ||||||
|
Use your browser's Find function to look for tips that apply to your particular situation.
Tools to help you include Bull's Eye Business Writing (a self-paced workbook) and How To Improve Your Business Reading Skills (also on CD-ROM)--all from Basic Learning Systems, Inc. 888-204-3600 * See our Web site at http://www.basic-learning.com
Tip #461: "Don't use words too big for the subject. Don't say
'infinitely' when you mean 'very'; otherwise you'll have no word left
when you want to talk about something really infinite." C. S. Lewis,
English essayist & juvenile novelist (1898 - 1963) ************ Jim Cook has a question: Question...and if you've covered this in previous tips, my apologies...what are the rules surrounding "with regard to" vs. "with regards to?" I tend to think "regards" is incorrect but am not sure about that. What do you think, readers? ********************************************************* "Happiness is a choice that requires effort at times." (Anonymous) ********************************************************* My answer: The correct use is "in regard to." You can use "in regards" without the "to" if you want to mean the same as "in regard to." If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
Tip 462: Recommend actions rather than refer to
individual mental states. For example: Use: We recommend names that parallel the age-old and pure qualities of the product. Do not use: We believe you should use…." Or "We think," or "We imagine." ************ Please rewrite the following to make one sentence: Sales have increased more than 20 percent. The reason is because our sales force has been more aggressive this year. ********************************************************* Comments: Fox Cole commented on Tip #461: I believe the use of "to" versus "with" in this phrase is a style choice rather than a matter of correct or incorrect usage. The Oxford English Dictionary, 2 ed., lists both usages and includes examples of both. ********************************************************* "Imagination was given to man to compensate him for what he is not; a sense of humor to console him for what he is." (Francis Bacon) ********************************************************* My suggestion: Do not use "the reason is because" since because, which in the sentence above, repeats the notion of cause, and it should be replaced with "that." 1. Sales have increased more than 20 percent. The reason is that our sales force has been more aggressive this year. 2. Sales have increased more than 20 percent this year because our sales force has been more aggressive. If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
Tip #463: Policies vs. Procedures: A policy states an organization' ********************************************************* Please answer this question: One of my readers asked: What is the difference between "toward" and "towards"; "beside" and "besides"? ********************************************************* Comments: Mary Korch commented on Tip #462: Depending on which phrase you want to emphasize, another option for combining the sentences might be:
Sales
have increased more than 20 percent. The reason is that our sales force
has been more aggressive this year. http://www.basic-learning.com |
Tip #464: Use repetition to emphasize a feeling or an idea.
For example: Atoms come and go in a molecule, but the molecule remains; molecules come and go in a cell, but the cell remains; cells come and go in a body, but the body remains; persons come and go in an organization, but the organization remains. ************ Choose the correct word: 1. Our company (services/serves) the northwestern area of the state. 2. Please (sit/set) the trophy on the table. 3. The president and the treasurer agreed to withhold (their/his) information. ********************************************************* Comments: Carmen Laube commented about Tip #463: Re the toward and towards question, one is a British treatment and the other a Yankee treatment, but I can never remember which is which. ********************************************************* Please sign up for a free Website Trade Publication - Website Magazine at http://www.websitemagazine.com/referrals/?id=50454&f=text2 ********************************************************* "If the world seems cold to you, kindle fires to warm it." (Lucy Larcom) ********************************************************* Answers: 1. Our company (serves) the northwestern area of the state. 2. Please (set) the trophy on the table. 3. The president and the treasurer agreed to withhold (their) information. If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
Tip #465: Problem-solving: Write down these questions and then answer
them: 1. What is going well? 2. Why is that working? 3. What results do I want? 4. What is not quite right yet? 5. What am I willing to do, and what resources do I need? ************ Choose the correct verb: 1. About one in every 523 young people (have/has) been diagnosed with diabetes. 2. The film concludes with two scenes that (leaves/leave) the door open for another installment. 3. The child is wise beyond, and only the grace and charm of Panabaker's performance (saves/save) her. ********************************************************* "Life is a comedy for those who think and a tragedy for those who feel." (Horace Walpole, 18th century English author) ********************************************************* Answers: 1. About one in every 523 young people (has) been diagnosed with diabetes. (The subject is "one.") 2. The film concludes with two scenes that (leave) the door open for another installment. (The subject is "scenes.") 3. The child is wise beyond her years, and only the grace and charm of Panabaker's performance (save) her. (The subject is "grace and charm.") If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
Tip #466: Complement vs. Compliment: A complement is anything that completes a whole, and in a sentence the complement can be found as a word, phrase, or clause. For example: The two programs complement one another perfectly. (verb) A compliment means praise. It too is used as either a noun or a verb. For Example: The manager's compliment boosted the staff morale. (noun) ************ Which sentences are clearer? 1. a) The assets we had, had surprised us. b) We were surprised at the assets we had. 2. a) He is a conscientious, honest, reliable, worker. b) He is a conscientious, honest, reliable worker. ********************************************************* "If the world seems cold to you, kindle fires to warm it." (Lucy Larcom) ********************************************************* Answers: Both are b: We were surprised at the assets we had. He is a conscientious, honest, reliable worker. If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
Tip #467: Revision: The more natural a work of writing seems to the
reader, the more effort the writer has probably put into the revision.
In the writing process, you initially write a rough draft. The next step
is to revise. Allow a couple of days, if possible, to go by without
looking at the draft before beginning to revise your writing. You know you are ready to revise if you ask yourself questions such as, "I wonder why I said that?" ************ Becky Young asked the following question. Can you answer her? I have a question for the group. When writing correspondence, when should a person hyphenate "re" as in redo, resubmit, reseal? ********************************************************* "There is always, always, always something to be thankful for." (Source Unknown) ********************************************************* My Answer: According to Webster's New World Dictionary, "A hyphen is used after re- when the compound word that is formed would have the same spelling as another word with a different meaning" (Resort means "to turn to," but re-sort means "to sort again.") Sometimes a hyphen is used after re- when it is put before a word beginning with e (re-enact). However, you can still write "reenact." If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
Tip #468: Piqued vs. Peaked: What's wrong with the following sentence:
"I was peaked by his hostile comments"? The answer: The word should be
"piqued," which means "offended" or "provoked." "Peaked" means "ending
in a peak or point" or "weak and wan." ************ Please answer our new reader JoAnn Long's question: I stumbled across your tips site while working on a writing section of a lab manual for a "writing in the major" neuroscience class. I was looking up some examples based on Truss' "Eats, Shoots & Leaves," a recommended book on your site, for when to use an apostrophe to make a plural of a word. I have the Gotham Books 2003 edition, and on page 45 it shows a couple of examples, but I'm trying not to "borrow" anyone else's work and so was trying to think of other sentences. A Web search brought me to your Tip #407, where I am confused with respect to "dos" and "don'ts" - Your exercises only gives me the option to omit the contraction apostrophe in "don'ts" or not (nothing about "dos"), but Truss mentions this as a case for "do's and don't's". My understanding was that "dos" *could* (but doesn't have to) take an
apostrophe ("do's") in order to avoid confusion with the Can you clarify American vs. British or why else I would/would not
use an apostrophe in the plural of a word used for its own sake? http://www.basic-learning.com |
Tip #469: Do not mistake a descriptive form ending in "s" for a
possessive form. For example: sales effort, savings account, news release, earnings record. ************ Correct the possessive forms. Which is correct? 1. Matisse's or Mattisses paintings are beautiful. 2. A two week's or two weeks vacation is planned. 3. IBM's or IBMs product line is being released. ********************************************************* "Trouble is usually produced by those who don't produce much of anything else." (Unknown) ********************************************************* Answers: 1. Matisse's paintings are beautiful. 2. A two week's vacation is planned. 3. IBM's product line is being released. ********************************************************* If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
Tip #470: Job Description: This is a definition for those who have to write one and those who have to interpret one: A job description is a document or summary that outlines tasks and duties of a particular job. The document should be general enough to summarize what is expected from the position; it is not a description of a specific individual who may fill the job.
Do we use the upper case for director and marketing? http://www.basic-learning.com |
Writing for Trade Publications | Active Voice | http://www.atozwriting.com
To turbocharge your own writing skills, visit http://www.basic-learning.com
|