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Use your browser's Find function to look for tips that apply to your particular situation.
Tools to help you include Bull's Eye Business Writing (a
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Tip #171: Into vs. in to: Do not confuse `into' with `in to.' `Into' is a preposition that generally represents motion from outside to inside such as,'She walked into the building.' `In to' is an adverb followed by a preposition or first word of an infinitive. Example: `She went in to make an announcement.' ********************************************************* Please answer this question: Which expression should I use: `more importantly' or `more important'? ********************************************************* Here is last week's practice exercise: Rewrite the following sentences by replacing the vague words: 1. I do not get the solution. 2. This passage from the text shows the character's true nature. Here are my suggestions: 1. I do not understand the solution. 2. This passage from the text illustrates the character's true nature. If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
Tip # 173: Verb Tense. Verbs have the ability to
tell us not only what action is occurring, but also when it is occurring. Tense means time. Irregular verbs cause the most difficulty because it is easy to confuse the past tense and the past participle tense. For example: He drank (not drunk) the whole bottle of milk. After she had eaten (not ate) her snack, Shelly left the office. ********************************************************* Correct these verb tense errors: 1. He begun his day early. 2. Before they got to the summit, the dam burst. 3. Last night, he finds her alone with her coworker. 4. Next year I go to Canada to find work. ********************************************************* Here is last week's practice exercise: Rewrite the errors in these sentences: 1. Carrie loved Jim dearly but not his dog. 2. Paul left his brother out in the cold and alone. Here are the corrections: 1. Carrie loved Jim dearly, but she did not love his dog. 2. Paul left his brother out in the cold and by himself. Or Paul left his brother outside and alone. If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
Tip #174: Spell out units of measurement and specific
locations, and do not abbreviate them. Wrong: Jan was born in Fl. twenty yrs. ago. Correct: Jan was born in Florida twenty years ago. Wrong: Sally is 5 ft.2in.tall. Correct: Sally is 5'2" tall. Or Sally is 5 feet 2 inches tall. Or Sally is five feet two inches tall. ********************************************************* Which is correct? Charles's assistant or Charles' assistant. Please explain. ********************************************************* Here is last week's exercise: Correct these verb tense errors: 1. He begun his day early. 2. Before they got to the summit, the dam burst. 3. Last night, he finds her alone with her coworker. 4. Next year I go to Canada to find work. Here are the corrections: 1. He began his day early. 2. Before they got to the summit, the dam had burst. 3. Last night, he found her alone with her coworker. 4. Next year I shall go to Canada to find work. If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
Tip #175: Here are the things that annoy people about
e-mail according to a survey by Nightcats Multimedia Productions and our experiences at Basic Learning Systems, Inc.: · E-mail marked "important" when it isn't · E-mail with misleading or missing subjects · E-mail that cleverly disguises adult content · E-mail that does not clearly identify the sender's name (all e-mails should have a signature) · E-mail with attachments that the writer has not described to the recipient (be aware of viruses transmitted via attachments) ********************************************************* Which is correct? Explain why. a) Either John or myself would like to assist you. b) Either John or I would like to assist you. ********************************************************* Here is last week's question and answers: Which is correct? Charles's assistant or Charles' assistant. Please explain. The following comprehensive explanation is by Mary. Thanks, Mary, I agree with you. *************************** Experts and references are divided on the question of Charles' vs. Charles's. Personally, I prefer "Charles's," for the following reasons. 1. Using just the apostrophe may cause some confusion, as that is the proper form if the word were plural (that is, two persons named "Charle.") 2. When we see "Charles' book," whether we actually say it or just think it, we are left with trying to make it a plural, and we are not sure how to pronounce it. Do we say it just like "Charles book?" Or do we try to make the "s" sound longer to indicate the plurality? It ends up sounding like, "Charlezzz book." With a name like "Charles," which ends with a single "z" sound, there is no reason not to add the apostrophe-s. It is similar to St. James's Park in London. However, when you get to a name like Moses, using an apostrophe-s ends up with a word like Mozezez, and that is a little excessive. With a name that already has a double-s or double-z sound, I use just the apostrophe. Mary J. McLaughlin If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
Tip # 176: Electronic resumes need clearly separated
letters; therefore, use a typeface such as Helvetica, Sans Serif, or Times. ********************************************************* Please correct and explain: 1. Listen, lieutenant, I do not have time to speak with you. 2. Speak to the Sergeant in charge of the division. 3. Lisa was promoted to the rank of Commander in the Air Force. ********************************************************* Last week's practice exercise stated, "Which is correct? Explain why." a) Either John or myself would like to assist you. b) Either John or I would like to assist you. My suggestion is to use "I" rather than "myself" because "myself" is called a reflexive pronoun and should be used only when emphasizing something about yourself such as "I washed myself." If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
Tip # 177: More resume tips. Do not include marital status, church affiliation, and age on your resume since they are illegal for employers to ask. ********************************************************* Please chose the correct word for each sentence: 1. Did they (lose, loose) their reports? 2. Sally has (luxuriant, luxurious) hair. 3. I can (literally, figuratively) float on a cloud when I am happy. 4. Some foods have (fewer, less) calories. ********************************************************* Here is last week's exercise: Please correct and explain: 1. Listen, lieutenant, I do not have time to speak with you. 2. Speak to the Sergeant in charge of the division. 3. Lisa was promoted to the rank of Commander in the Air Force. My suggestions are: 1. Listen, Lieutenant, I do not have time to speak with you. (Direct address) 2. Speak to the sergeant in charge of the division. (Occupational title) 3. Lisa was promoted to the rank of commander in the Air Force. (Occupational title) If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
Tip # 178: Except for diaries or personal journals, most
writing is intended for one or more readers. To make your writing effective, take into account your readers' backgrounds and needs. Here are a few considerations that I saw on a e-zine called GrammarCheck: 1. Does your reader expect this writing? Has it been requested, or is the writing unsolicited? How is your reader likely to respond to the intended message? 2. What is your reader's background, i.e., age, gender, educational level, status, etc.? Is the level of your writing likely to make sense to the reader or have you pitched it too high or too low? 3. Is your diction appropriate? Have you used clear, descriptive language, or vague words with neutral meanings? 4. If asking the reader to do something, have you made that clear and provided convenient ways of doing so? For example, if you ask the reader to call soon, should you include the best days and times to contact you, along with the direct telephone number? 5. Is your message writer-centered or reader-centered? Do many of your paragraphs begin with "I" or refer to the writer more than they include "you" or refer to the reader? 6. Have you presented ideas that will serve your readers' needs as much as yours? 7. Did you establish and clearly define your purpose in writing, whether for information or to make a request? These are some areas to keep in mind when writing to be sure your reader receives your message in the vein in which you sent it. ********************************************************* QUESTION: Which is correct? "Please rate how difficult it was for you to get transportation to the hospital after you decided to come to the hospital." -or- "After you decided to come to the hospital, please rate how difficult it was to get transportation to the hospital." ********************************************************* Here is last week's practice and my suggestions: Please chose the correct word for each sentence: 1. Did they ( lose, loose) their reports? (lose) 2. Sally has (luxuriant, luxurious) hair. (Some dictionaries permit the use of these words interchangeably; however, luxuriant hair is better because it means "growing in great abundance" whereas luxurious means "comfortable." 3. I can ( literally, figuratively) float on a cloud when I am happy. (figuratively because it means "in a metaphorical sense." "Literally means actually." 4. Some foods have ( fewer, less) calories. (fewer- use "fewer" to modify plural nouns and "less" to modify singular nouns.) Another tip is use "less" for quantity and "fewer" for number. Example: less time, fewer clocks. If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
Tip # 179: Here is an excerpt from "The Secrets of Writing Executive-Level Resumes" by Douglas B. Richardson: "Saying 'My objective is...' is the same as saying, 'I want.' Since I'm more interested in what you offer than what you want, describing the product -- you -- in terms of a Profile or Summary of Qualifications makes more sense. Within the first few seconds, I want to know five things: 1. Your current level. Level is generally measured in terms of years of experience, title or other responsibility, which may tell me how flat or steep your learning curve is and how much I'll have to pay you. 2. The roles and functions you can perform. 3. Settings you've performed them in. If they're similar to ours, I'm likely to believe you can repeat your previous triumphs with my company. Your past settings also say a lot about the kind of places in which you want to work. 4. Past experience. That is, what have you done? 5. Current expertise. What do you know? To provide this information, a concise synthesis will do nicely: PROFILE: 15 years of diverse general management, operations and marketing experience with regional and national real-estate firms and a multinational electronics manufacturer. Wharton MBA with particular expertise in: Real-estate asset, property and turnaround management, leasing, marketing and operations. Financial planning, capital investment budgeting and pricing. Strategic planning, business development and market analysis. Recruiting, training and management of interdisciplinary work teams. This profile serves as an executive summary of the claims you promise to support with specific information in your resume. It tells me what to look for and teaches me, in effect, how to read your resume. It's not pushy or overblown; it has a nice objective ring to it. I like that because my defenses relax (slightly)." ********************************************************* Question: Where is the error in the following sentence and why? Several widely-understood terms were omitted from your newspaper article. ********************************************************* Last week's practice and my suggestions: QUESTION: Which is correct? "Please rate how difficult it was for you to get transportation to the hospital after you decided to come to the hospital." -or- "After you decided to come to the hospital, please rate how difficult it was to get transportation to the hospital." My suggestion: Please rate the difficulty of obtaining transportation to the hospital. -or- Please rate how difficult it was for you to get to the hospital. If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
Tip #180: Here's advice about word usage in resume writing from
"The Secrets of Writing Executive-Level Resumes" by Douglas B. Richardson "If you must use an adjective, make sure it's quantitative, or at least objective (all, first, new, biggest, profitable, complete). Don't use qualitative or subjective terms: impressive, creative, excellent, major, significant, motivated. Anyone can claim these qualities. Since I have no way of knowing if they're true, I discount them by at least 90%. The same holds true with such adverbs as proactively, aggressively, innovatively, uniquely, amazingly, incredibly, universally, cosmically and astonishingly." ********************************************************* Question: What's wrong with the following sentences? Correct and tell why the sentences are incorrect. 1. Whom shall we say referred us? 2. To who shall I deliver the message? 3. Mr. Jones, who I have never met, is in charge. ********************************************************* Last week's question: Where is the error in the following sentence and why? Several widely-understood terms were omitted from your newspaper article. My suggestion: Several widely understood terms were omitted from your newspaper article. (Do not use hyphens with adverbs that end in -ly). If you would like to receive the FREE weekly tips by e-mail, contact tips@basic-learning.com and write "Sign Me Up" in the subject line. http://www.basic-learning.com |
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