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What's that about active voice? Writing in the active voice rather than the passive voice gives your writing
more life and more clarity. And that can affect your career prospects. Use the
active voice unless doing so makes a sentence awkward. Your
writing will stand out, and your readers will perceive you as more energetic
than if you had used passive voice. If you are in sales or marketing, the active
voice should dominate your writing style. No matter what field you are in,
active voice will improve your credibility because you are talking to the reader
instead of at the reader. Passive voice indicates an unwillingness or inability
to communicate, because it is indirect.
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Here are examples that show, rather than tell, what active voice is:
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Passive voice |
Active voice |
| The drawing is being reviewed by Bill. | Bill is reviewing the drawing. |
| To do this, a mandrel is inserted into the bore. | To do this, insert a mandrel into the bore. |
| The building was struck by lightning. | Lightning struck the building. |
| The switchgear was installed by a contractor. | A contractor installed the switchgear. |
| A motor drive was purchased and installed by Roger. | Roger purchased and installed a motor drive. |
| The bid was won by a company that used bidding software. | A company that used bidding software won the bid. |
| A successful project was expected by all the staff. | All the staff expected a successful project. |
| Passive voice is usually awkward and unclear. Active voice is usually clear, emphatic,
and flowing. It is also direct. Thus, good writers prefer active voice because we want
interesting information to flow in a clear and direct manner for our readers.
Readers prefer active voice (whether they are aware of it or not), because it
decreases the amount of mental work required for understanding the text. People
naturally have a more positive reaction to active voice than they do to passive
voice. In many circles, especially technical fields like engineering, law, and
medicine, writers falsely assume passive voice makes them look more
"professional." Don't fall into that trap. You can express some things better with passive voice, but usually it is better to use the active voice. |