Construction Codebooks > RS Means Estimating Guides > 2012 RS Means Facilities Maintenance and Repair Cost Data 19th Edition

• Corrective Maintenance and Repairs
• Preventive Maintenance
• General Maintenance
• Facilities Audits

This book provides costs on all aspects of maintaining your facility. It covers maintenance and repair, preventive maintenance, general maintenance, and complete details about the cost and repair frequencies of thousands of work items.

Three main cost sections provide comprehensive coverage of all aspects of buildings and grounds, from preventive maintenance schedules for large boilers and cooling towers to the replacement of items such as ballasts and fire hydrants, and the resurfacing of parking lots.

• Maintenance and repair cost data. Includes demolition and replacement, repair, and refinishing work in existing facilities.
• Preventive maintenance cost data. Costs and recommended frequencies for tasks required to ensure continuous, satisfactory facility operation. Includes such items as lubrication of pumps and motors, filter changes for HVAC units, and roof inspections.
• General maintenance cost data. Includes cleaning (floors, walls, ceilings, windows, and more) and regular grounds maintenance tasks.

• Costs calculated at both in-house and contracted-out rates help you compare alternatives when preparing budgets and work plans.
• Supporting information, including Audit Checklists, Equipment Rental Costs, Crews, Travel Costs, Reference Tables, City Cost Indexes, Reference Aids, and Life Cycle Costing.

• Foreword.
• How the Book is Built – An Overview. How to Use the Book – The Details.
• Maintenance and Repair.
• Preventive Maintenance.
• General Maintenance.
• Facilities Audits.
• Reference Section.
• Construction Equipment Rental Costs.
• Crew Listings.
• Travel Costs.
• Reference Tables.
• City Adjustments.
• Location Factors.
• Reference Aids.
• Life Cycle Costing.
• Abbreviations.
• Other RSMeans Products and Services.
• In-House Contractor’s Overhead and Profit.

1. Define the scope. Your estimate needs to be for a specific scope of work. Be sure your estimate articulates and defines this clearly so everyone understands exactly what's being estimated.
2. Use a good cost data source. Well, here you are looking at the RS Means. You've got this one nailed.
3. Don't include general "fudge factors." Include specific ones. For example, calculate the exact cost of a bad weather day. Then estimate how many such days are likely to occur. That's your bad weather cost estimate, not some arbitrary number like 10%.
4. List constraints. These include time constraints, access issues, and anything else that might cause delays, produce extra work, or require additional resources. In a separate section of your estimate, include a cost breakdown of these. You won't need this information for the purposes of submitting a bid, but you will need it for purposes of risk assessment, project management, and T&C negotiations.
5. Include testing and adjustment in your estimate. Cost over-runs are often due to failure to properly test as the work progresses.
6. Don't forget daily mobilization and start-up costs.