Some quick project management tips:
- Define the scope and stick to it. Re-evaluate often. Scope
creep is the most common cause of project failure.
- When a scope change is indicated, provide the customer with
an estimate and treat the scope change as if it's an additional
project.
- Live by "garbage in, garbage out." A little extra time spent
ensuring you have accurate progress data allows you to let your
project management software keep track of what's actually
falling behind and what you need to do next.
- Keep documentation current. This doesn't mean churn out
paperwork (you should try to avoid paper, actually). It means
you make a habit of updating key project documents regularly so
that anyone consulting the system gets a reliable update.
- Eliminate information silos. Paper notes, spreadsheets on
individual computers, and other forms of rat holing produce a
situation in which you have multiple versions of the same data.
Use a central system.
- Actively seek input from team members. People working where
the action is will have information you can't get any other way.
- Check on resources. Don't assume the resources you requested
(e.g., parts you ordered) will automatically show up on time.
Track their progress to ensure they will.
- Communicate often. The operative word is "communicate." That
means having something to say. For example, let people know what
part of the project is behind schedule (or over budget) and what
the plan is for addressing that. Similarly, let people know what
is on time and under budget, and what is coming up that may
change that.
- Find nice things to say. Project management by exception is
a self-fulfilling prophecy. This approach means you are always
dealing with problems. A good leader encourages people and makes
them feel appreciated, by noticing specific things they are
doing well. People who are thus encouraged and appreciated tend
to prevent or solve problems for you.
- Take a methodical approach to managing projects. With the
Method 123 products, you will find this approach easier to
implement.
- Standardize wherever practical. That's hugely advantageous,
and the Method 123 products facilitate standardization.
- Look for upsell opportunities. This does not mean you permit
scope creep. It means you look for opportunities to use
available resources to propose additional scope for additional
revenue. Be sure you evaluate the possible effect on project
completion before proposing any additional work. In some cases,
you might consider proposing additional work so that you can get
additional time for completing the original contract. In other
cases, you don't want to propose additional work because it will
interfere with completing the original contract. And in other
cases, it's additional time and money for the additional work
with no effect on the original project.
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