Time Management Expert, Event Speaker: Mark Lamendola
 

Time Tips: Scheduling Tools Tip #1

I'm a big fan of scheduling tools. To do lists, the Outlook calendar, and good e-mail management practices are my primary tools for this. But some "experts" would look at my schedule and say I have a lot of wasted time. There are so many empty spaces!

That's because those folks are experts at process and not at results.

Consider this example from my experience. I run several Websites. I could just sit here all day and build pages. But, I don't do that. I take advantage of the gaps in my schedule just to "free associate" about things. And that's when I come up with killer ideas. Later, I implement those ideas. There's a big difference between being busy and being productive. The first is working hard, the second is working smart.

You are not a robot. You need time for those neurons to fire randomly and for thoughts to percolate. A Webmaster might do the following things to improve a Website (you can apply the same to whatever it is you do):

  • Take a walk.
  • Read a book.
  • Take a nap.
  • Visit other sites, noting one thing good and one thing bad about each one.

Notice, the first three have nothing to do with the actual work. By taking your attention off a given set of problems, you can allow your subconscious to work on those problems.

So, set some time aside just to think and explore. You will be amazed at how much time this saves you. You will be amazed at how much this allows you to make the best use of the time you do schedule.

 

 
A great way many businesses are managing time is using software. There are many forms of time and attendance software which allows managers to track and monitor employees time usage.
 

More thoughts on time management

The phrase "time management" is an unfortunate language quirk. You can't really manage time. It just is. You can't gain time, create time, or even lose time. Time is what it is, regardless of what we do.

It would be better to say "time allocation" or "activity management" "time usage" or some other phraseology to indicate that it's not time itself you're managing but how you use the time that exists. But we'll use the common terminology here to avoid confusion.

Some things time management is not:

  • Being more efficient. Suppose you become very efficient at making buggy whips. Does this fact mean you are managing your time well?
  • Getting more done in a given amount of time. Getting more done of what? And to what degree of quality? If you rake the leaves on a lawn from one side to the other all day long, does that mean you are a good time manager?
  • Being able to juggle multiple priorities. Instead of juggling priorities, assign priorities. First tend to the urgent things, then the most important things.
  • Mastering multi-tasking. This concept conflicts with what we know about the human brain. If you buy into this self-defeating, time-wasting, quality-killing ideology, you might also be interested in practicing solo flight by flapping your arms frantically.
  • Working faster. No, this mode is how you make mistakes that you subsequently have to spend more time fixing.

Some things good time management involves:

  • Deciding what to do. This is trickier than it sounds. Which is why there are time management experts.
  • Deciding what not to do. This is even trickier than deciding what to do. Which is why there are time managers and why discipline is a huge, huge factor in accomplishing this.
  • Deciding what to do when, and in what order. In essence, prioritization.
  • Determining the scope, goals, and metrics for each activity you undertake. In this area, we the find most room for improvement. Precision here allows you to avoid waste on the one hand, and falling short on the other.
  • Planning out the work, task, project, or activity such that you determine the necessary steps to quality completion. That is, what must you do to meet the intended goal and quality metrics?
  • Identifying unnecessary steps. Get this right, and you can cut your wasted hours significantly.
  • Figuring out what resources to use. Not all resources applicable to a task are equal. Picking the right tool for the job saves time, improves quality, and makes life less stressful.

We've highlighted only some of the factors involved in good time management. We actually teach extreme time management, which is a methodology that allows you to make effective use of your time almost second nature. You don't need a complicated system. Our system puts many of the variables on autopilot, so you have more time to do what you need to do. Our system goes way beyond most other systems in results, yet is far simpler.

Contact us for a presentation to your organization: comments @ mindconnection.com (remove the spaces after pasting into your e-mail client's "to" box.