Time Tips: Organize for Speed

Organize for speed.

At one time, factories were set up with shipping and receiving at one end. Suppose your body were set up this way (man, talk about bad breath!).

Parts and materials crossed the same paths dozens of times. This resulted in all kinds of needless activity, waste, and added cost. By rearranging workstations to reduce the amount of parts and materials transportation inside the plant, many factories were able to double their output with no additional resources--while simultaneously reducing their floor space requirements by as much as 70%!

Granted, many companies are using the bounty to pay their CEOs 800x what the average worker makes while laying off the average worker, but it's still a good example of a principle being applied.

Think of how you have arranged your kitchen, bedroom, bathroom, office, garage, workshed, whatever. Simply moving a few drawers around or moving some furniture could save you hours each year.

Organize tasks the same way. One company that does housecleaning says to clean one room at a time. You bring in everything you need for that room, and just go around it from one corner and back. They have been able to reduce cleaning time by an astounding 50%. That's like having a clone of yourself. It also says we may be wasting half of our time by working inefficiently. So, organize for speed!

You are smart enough to figure out the details. I am giving you the principles.

A great way many businesses are managing time is using software. There are many forms of time and attendance software which allows managers to track and monitor employees time usage.

More thoughts on time management

The phrase "time management" is an unfortunate language quirk. You can't really manage time. It just is. You can't gain time, create time, or even lose time. Time is what it is, regardless of what we do.

It would be better to say "time allocation" or "activity management" "time usage" or some other phraseology to indicate that it's not time itself you're managing but how you use the time that exists. But we'll use the common terminology here to avoid confusion.

Some things time management is not:

Being more efficient. Suppose you become very efficient at making buggy whips. Does this fact mean you are managing your time well?
Getting more done in a given amount of time. Getting more done of what? And to what degree of quality? If you rake the leaves on a lawn from one side to the other all day long, does that mean you are a good time manager?
Being able to juggle multiple priorities. Instead of juggling priorities, assign priorities. First tend to the urgent things, then the most important things.
Mastering multi-tasking. This concept conflicts with what we know about the human brain. If you buy into this self-defeating, time-wasting, quality-killing ideology, you might also be interested in practicing solo flight by flapping your arms frantically.
Working faster. No, this mode is how you make mistakes that you subsequently have to spend more time fixing.

Some things good time management involves:

Deciding what to do. This is trickier than it sounds. Which is why there are time management experts.
Deciding what not to do. This is even trickier than deciding what to do. Which is why there are time managers and why discipline is a huge, huge factor in accomplishing this.
Deciding what to do when, and in what order. In essence, prioritization.
Determining the scope, goals, and metrics for each activity you undertake. In this area, we the find most room for improvement. Precision here allows you to avoid waste on the one hand, and falling short on the other.
Planning out the work, task, project, or activity such that you determine the necessary steps to quality completion. That is, what must you do to meet the intended goal and quality metrics?
Identifying unnecessary steps. Get this right, and you can cut your wasted hours significantly.
Figuring out what resources to use. Not all resources applicable to a task are equal. Picking the right tool for the job saves time, improves quality, and makes life less stressful.

We've highlighted only some of the factors involved in good time management. We actually teach extreme time management, which is a methodology that allows you to make effective use of your time almost second nature. You don't need a complicated system. Our system puts many of the variables on autopilot, so you have more time to do what you need to do. Our system goes way beyond most other systems in results, yet is far simpler.

Contact us for a presentation to your organization: comments @ mindconnection.com (remove the spaces after pasting into your e-mail client's "to" box.