Time Management Expert, Event Speaker: Mark Lamendola

Productivity Case Histories | Productivity improvement articles | Time Tips Articles
 

Time Tips: Finding Hidden Time Tip #6

Warren Buffet, in a 2004 interview, answered the question of why he refuses to write another book about investing. He said, "Everything that should be written about that subject has been written."

This brings us two lessons on time management:

1. Read what's new. How many magazines and newspapers do you read? How much of these do you read? How much of this is truly new, and how much is the "Same sh--, different day" kind of stuff? One way to save a great deal of time is to scan things and look for what's new.

2. Read what should be read. Are you wasting time reading People Magazine or other trite stuff about people you don't know, will probably never meet, and have no interaction with? Who really cares what Hollywood celebrity is sleeping with some other one?

Rather than waste time on reading useless stuff, you can invest time to:

  • Get to know your neighbors.
  • Share experiences with your spouse or children, so you don't grow apart.
  • Learn more about your trade, craft, practice, or profession.
  • Learn or experience something new.
  • Browse the vast and informative library at www.mindconnection.com/library. The knowledge you gain will make you look even smarter than you are!
  • Take care of important things, so they don't become urgent things.
  • Write to your legislators about the need to dissolve the IRS.
 

More thoughts on time management

The phrase "time management" is an unfortunate language quirk. You can't really manage time. It just is. You can't gain time, create time, or even lose time. Time is what it is, regardless of what we do. And, paradoxically, many common "time management" techniques and practices are timewasters because they divert limited resources (such as time) to the wrong things.

It would be better to say "time allocation" or "activity management" "time usage" or some other phraseology to indicate that it's not time itself you're managing but how you use the time that exists. But we'll use the common terminology here to avoid confusion.

Some things time management is not:

  • Being more efficient. Suppose you become very efficient at making buggy whips. Does this fact mean you are managing your time well?
  • Getting more done in a given amount of time. Getting more done of what? And to what degree of quality? If you rake the leaves on a lawn from one side to the other all day long, does that mean you are a good time manager?
  • Being able to juggle multiple priorities. Instead of juggling priorities, assign priorities. First tend to the urgent things, then the most important things.
  • Mastering multi-tasking. This concept conflicts with what we know about the human brain. If you buy into this self-defeating, time-wasting, quality-killing ideology, you might also be interested in practicing solo flight by flapping your arms frantically.
  • Working faster. No, this mode is how you make mistakes that you subsequently have to spend more time fixing.

Some things good time management involves:

  • Deciding what to do. This is trickier than it sounds. Which is why there are time management experts.
  • Deciding what not to do. This is even trickier than deciding what to do. Which is why there are time managers and why discipline is a huge, huge factor in accomplishing this.
  • Deciding what to do when, and in what order. In essence, prioritization.
  • Determining the scope, goals, and metrics for each activity you undertake. In this area, we the find most room for improvement. Precision here allows you to avoid waste on the one hand, and falling short on the other.
  • Planning out the work, task, project, or activity such that you determine the necessary steps to quality completion. That is, what must you do to meet the intended goal and quality metrics?
  • Identifying unnecessary steps. Get this right, and you can cut your wasted hours significantly.
  • Figuring out what resources to use. Not all resources applicable to a task are equal. Picking the right tool for the job saves time, improves quality, and makes life less stressful.

We've highlighted only some of the factors involved in good time management. We actually teach extreme time management, which is a methodology that allows you to make effective use of your time almost second nature. You don't need a complicated system. Our system puts many of the variables on autopilot, so you have more time to do what you need to do. Our system goes way beyond most other systems in results, yet is far simpler.

Contact us for a presentation to your organization: comments @ mindconnection.com (remove the spaces after pasting into your e-mail client's "to" box.